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Leveraging the benefits of a social working environment

The Municipality of Billund secures internal communication and knowledge sharing by putting a face to all employees.

Billund kommune logo

Merging offices gave focus to knowledge sharing

Challenge 
As several offices were merged into one head quarters, the Municipality of Billund, home to the LEGO brick, saw a need for a team collaboration tool that would help them put a face to all employees and their competencies.
Results
By using Colibo's People Directory feature to showcase employees' competencies, contact details, and portraits, the Municipality of Billund managed to ease the transition from multiple offices to one head quarters and increase collective social capital.
  • 1,001-5,000 employees
  • Municipality
  • Live since March 2016
  • Denmark

Leveraging the benefits of a social working environment

The Municipality of Billund has centralised their administration to one location at the town hall in Grindsted. Because of the centralization, many of the employees of the municipality did not know their colleagues, as they had previously been placed in different geographical locations. It was paramount to the Municipality of Billund that their staff get to know each other to create the most productive working environment possible.

The capital of children

The Municipality of Billund is also known as the capital of children. It is important for the Municipality to make Billund an attractive place for new citizens, where children and family life is the focus. Furthermore, Billund is known to be a great place for businesses, featuring LEGO's global Headquarter in the city as the most prominent member on the list. The combination of focusing on family and good business conditions make it possible to have a great work-life balance. The employees of the Municipality of Billund work hard to ensure the best service for their citizens. 

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Facilitating knowledge sharing

IT and Communications Consultant Trine Kristensen, who is responsible for communication, press, development, and managing the municipality's website, as well as the internal communications platform, started looking for a solution that would help them facilitate the merger of offices.

Trine Kristensen realised that if you want people to work hard and efficiently, you need to create a working environment where colleagues can get to know each other and share knowledge. 

Getting to know your colleagues

As the administration in the Municipality of Billund was centralized, a lot of colleagues who didn’t know each other were suddenly side-by-side in the office.

The primary focus for Trine Kristensen and the Municipality of Billund was, therefore, to create a productive working environment by making it possible for co-workers to easily find the people with the competencies they were looking for and, more importantly, to get to know each other. They started looking for an IT system that featured a ‘Blue book/Facebook’ option. The feature would make information about employees' personal and professional competencies readily available and easy to find.

We have primarily focused on our ‘Blue Book’ project rather than searching for a new intranet solution. However, we were aware of the need for a new system that could support both communication and collaboration. – Trine Kristensen, IT and Communication Consultant, Municipality of Billund.

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Why Colibo?

Colibo is designed to foster interaction and collaboration amongst colleagues. To personalize the intranet, the user fills out a personal profile with relevant personal information, a profile picture, and professional skills.

 

We chose Colibo because it is literally a social and dynamic intranet. Colibo supports the ‘Blue Book’ feature and our vision, which is to create a joint digital workplace that can bring us all closer together in our daily working environment. The fact that co-workers can recognise each other from pictures and get to know each other on a more personal level can help the overall environment become more loose and friendly. - Trine Kristensen, IT and Communications Consultant, Municipality of Billund.

 

Colibo covered the immediate need to have a platform where colleagues could find and get to know each other. Furthermore, Colibo meet a need that the Municipality of Billund knew that they would have in the future; a shared digital workplace, where users could communicate, share knowledge and engage in workgroups.

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Social and dynamic, literally

Trine Kristensen, IT and Communications Consultant Municipality of Billund

We chose Colibo because it is, literally, a social and dynamic intranet. Colibo supports the ‘Blue Book’-feature and our vision, which is to create a joint digital workplace that can bring us all closer together in our daily working environment. The fact that co-workers can recognise each other from pictures and get to know each other on a more personal level can help the overall environment become more loose and friendly.

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Colibo vs. SharePoint

Employees want tools with the look and feel that they are used to from their personal life. Colibo is your social intranet and the number one alternative to Sharepoint’s complex setup. Users will love the easy-to-use features and availability on the go.
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Ninna Lauridsen
Ninna Lauridsen
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Ninna was Colibo's Chief Marketing Officer. She's a creative Content Writer. Word Junkie. Statistics Fanatic. Life Lover. Loud Laughter....

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